Key Information for Exhibiting Boats
Here is everything owners of boats on exhibit in the marina, and at the Viaduct Events Centre need to know about pack in, pack down, and being part of the Auckland Wooden Boat Festival 2024!
Updates and Notices
20 Feb : The on water map has been updated. Click here to view the latest copy.
1.
Info for all exhibitors
Opening hours
The hours for the public are Friday 1 – Sunday 3 March 10am – 6pm. Boat owners can access the marina from 8am – 7pm. The gates will be locked outside of these hours.
Security and assistance
Security be onsite throughout the festival with roving security guards after hours. Volunteers and event staff will be onsite during pack-in, festival hours and pack-out to assist, as needed.
Boat Directory
Please review your listing in our online directory and let us know if any important changes are needed.
Contact information
If you need to reach us, we recommend you email awbf@nwv.co.nz.
Boats in the marina can use VHF Channel 77 or mobile 027 481 0498.
Owners responsibility
While the festival will take every precaution to create a safe environment, participation is the owners risk.
Insurance
All exhibits and boats are at the sole risk of the owner. All owners should make their own arrangements for insurance against all risks. The organisers will not (either directly or indirectly) be liable for any loss or damage, nor liable for payment of any owner’s insurance excess.
Boat Owners function
Held on Friday 1 March, 6pm – 8.30pm, Viaduct Event Centre. Light canapes will be served with a cash bar operating.
A welcome drink will be on offer, provided by our official wine supplier ‘Postage Stamp One’, along with Estrella Damm beer, Waiheke Island gin and non-alcoholic beverages.
Boat owners / crew lounge:
A lounge is available for use within the Viaduct Event Centre during festival hours. Plus, Johnny Wrays coffee will be on site.
Indemnity
Owners agree to indemnify and keep the organisers indemnified against all action, claims, demands, proceedings, suits, costs, damages, expenses and losses whatsoever (whether to property, person economic loss or otherwise) arising out of their participation in the festival.
No commercial or brokerage advertising
This is a free festival therefore, no commercial or brokerage advertising to be displayed without prior written approval from the festival organisers. The Auckland Boat Show is on 14-17th March for commercial companies.
If you have a company interested in commercially supporting the festival or you have a request, please contact awbf@nwv.co.nz with further details.
Please do not be offended if we ask for any non-approved commercial or brokerage signage to be removed.
2.
Info for on-shore displays
Viaduct Events Centre
Download the Viaduct Event Centre event floorplan
First, check your exhibit location by using this link.
Next, use this link to download the floorplan and pack in/out times.
Skippers Bag
Once set-up please report to the Festival Information desk inside the Viaduct Event Centre to collect your Skippers Bag.
Volunteers will be on-hand
To help you unload you boat / equipment - let us know what you need.
Parking during pack in and pack down
Parking is available on the wharf during the pack in and pack out periods only.
You will be asked by security to: Display your name, mobile number and arrival time clearly on your dashboard while you are onsite.
3.
Pack-in for moored boats
In Jellicoe Harbour
Get your boat’s location, the marina plan and your pack in/ pack out time
First check your boat’s berth location by downloading our boat list.
Next, use this link to download the plan and note your location and precise arrival time.
Please arrive on-time - I’m sure you will appreciate that packing in the boats is like a jigsaw puzzle.
Tell us if you are running late through VHF Channel 77 or by calling 027 481 0498.
Call VHF 77 on arrival to Jellicoe Harbour
Upon arrival radio using VHF Channel 77.
The operator will direct you to your section.
If there is a problem with your VHF, please call mobile: 027 481 0498.
Fenders and lines ready!
Please have your fenders ready on both sides of your boat plus bow, spring and stern lines ready to throw to the festival marina volunteers.
If you require new fenders or lines please contact our festival friends at Chains Ropes and Anchors.
Assistance
The on-water team will assist as needed, with the marina team ready to help catch lines.
Issues?
If you have any issues on the day contact the team on VHF Channel 77 or call 027 481 0498.
Skippers Bag
Once berthed please report to the Festival Information Desk inside the Viaduct Event Centre to collect your Skippers Bag.
Pack-out
Please also note your pack-out day / time.
More info for moored boats
Arrive clean! Tidy your boat as much as possible before arriving on-site.
Tidy is ok, pristine is optional. It’s about the stories of the boats and the people not the one with the most bling!
Dinghy Park: Space is allocated in the marina for a Dinghy Park for those who need to bring their dinghy with them or need to remove them from their boat.
Overnight stays, for out of Auckland boats: There is overnight marina security for all boats. There is no overnight stays without prior written approval from the festival organisers.
Overnight stays, for Auckland owned boats: Unfortunately there is no overnight stays on your boat. The festival organisers cannot afford to be held responsible for any incidents that occur outside of the festival hours.
We appreciate your co-operation with this in our inaugural year. It may change in the future.
Marina boat owners hours are: 7am – 7pm. The marina gates will be locked outside of these hours.
Mediterranean-style layout: Due to the restricted marina space, we understand that not every boat will be able to be boarded by members of the public.
We ask that you maintain a presence on board or on the dock, as much as possible to share stories with attendees.
If your boat is able to be boarded: Please consider a roster for your supporters to help out. Allow attendees into areas that you are comfort with, they do not need to walk through your whole boat, if you prefer they don’t.
